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METCALFE AND DISTRICT HOCKEY ASSOCIATION
BY-LAW 1 - GENERAL
ARTICLE 1: REGULATIONS
1.1
Regulations may be created with the approval of the Executive and they shall
govern the structure and operation of the MDHA and its programs. Regulations may add to but shall not conflict with the CHA Playing Rules,
ODHA Rules, ODMHA Rules, GHA By-Law No. 1 and/or the Constitution and By-Laws of
the MDHA and GHA.
1.2 Amendments to Regulations of the MDHA may be recommended
at any time. All amendments shall require approval at a meeting of the Executive
prior to implementation.
1.3 The Executive shall have it made known to the membership
the content of new or amended Regulations.
Confirmed by the members of the MDHA at a meeting on the 22nd
day of March, 2000 of which due notice was given.
Secretary ______________________ President
____________________
BY-LAW 2 - EXECUTIVE
ARTICLE 1: RESPONSIBILITIES OF THE EXECUTIVE
1.1 The business and affairs of the MDHA shall be conducted by
the Executive, who shall act in accordance with the Constitution and such
By-Laws and Regulations as may from time to time be enacted.
1.2 The general management of the MDHA shall be vested in
an Executive consisting of: President, Immediate Past President, 1st Vice
President, Vice President Novice, Vice President Atom, Vice President PeeWee/Bantam/Midget,
Secretary, Treasurer and six Members at Large who will serve on the
Executive with responsibilities in accordance with the MDHA Constitution and
By-Laws.
1.3 The term of office of the Executive of MDHA will commence
following the Annual General Meeting (AGM) and continue until the next AGM.
ARTICLE 2: ELECTIONS
2.1 To be eligible for election as President of the MDHA, a
person must have served of the Executive during one of the previous three years
or be approved to be a candidate by a carried resolution at the AGM.
2.2 The 12 members of the Executive, with the exception of the
Past President, shall be elected for a two (2) year term at the AGM. To provide
continuity half of the members will be elected in alternate years. The President
will be elected by name, the remainder of the members will be elected to the
Executive and, at the first Executive meeting they determine the various
positions from among their membership.
The Executive may appoint other members to the Executive (i.e.
statistician, etc.) but these appointees will hold no voting power on the
Executive.
2.3 A person who has served as President for two (2)
consecutive years shall be ineligible to stand for election to that office for
an additional year unless no other person or persons are nominated for the
position of President.
2.4 The elections will be conducted by the Past President at
the AGM. A vote by ballot may be conducted.
2.5 Should an Executive position become vacant, a new
member may be elected by majority vote of the present Executive, but only
after the position has been posted in the arena for a two week period and
when possible the Executive should take into account the player levels of
present Executive members’ children as to ensure input from all levels of
competition. If no member is forthcoming then the Executive may assign an
individual from amongst themselves to fill the vacant position until such
time as a replacement can be found. The new member will take the
year/position of the vacating member.
ARTICLE 3: NOMINATIONS
3.1 A Nominating Committee of three (3) members of the MDHA
shall be appointed annually by the Executive. The Past President will be one
of the three members of the Nominating Committee and will chair the Committee.
This Committee shall be appointed no later than two (2) months prior to the
AGM.
3.2 The Nominating Committee will solicit candidates as well
as accept nominations from the membership to allow for the filling of all
Executive positions (excepting Past President) that will be vacated. They will
then prepare a list of nominees for the Executive and submit the list along with
written consents and resumes of the nominees to the Secretary no later than two
(2) weeks prior to the AGM.
When preparing the list of candidates the Nominating
Committee should endeavor to strike a balance on the Executive of
experienced members, new members, and representatives from the various team
levels. They shall ensure that all candidates are in good standing with MDHA
and, after doing so, shall obtain written consent from the candidates to
stand for election and a written resume from all nominees.
The Secretary will post the list of candidates two (2) weeks
prior to the AGM and provide copies of the list and resumes to the membership of
the MDHA if requested.
3.3 Nominations from the membership can be submitted to
the Nominating Committee up to two weeks prior to the AGM. After that date
any two (2) members of the MDHA Executive only may present other nominations
at or prior to the AGM. Any Executive member exercising this right shall
submit the written consent(s) and the resume(s) of their nominees.
ARTICLE 4: DUTIES OF MEMBERS
4.1 The President shall:
a) be the Chief Executive Officer of the MDHA
b) be responsible for the general operations of the MDHA
c) appoint committees and committee chairpersons as required
d) preside at all meetings
e) be a signing officer of the Association
f) exercise the powers of the Executive in the case of
emergency
g) have the authority to suspend players, officials or members
of the MDHA, subject to ratification at an emergency meeting of the Executive
Committee which shall be called within 48 hours
h) at all times be an ex-officio voting member
i) not vote except in the case of a tie and then will cast the
deciding vote
j) attend the monthly meeting of the GHA Board of Directors
4.2 The 1st Vice-President shall:
a) perform the duties of the President in his/her absence or
at the President’s request
b) in the absence of the President, the 1st Vice-President
will assume all duties of the President
c) not vote when assuming the duties of the President except
in the event of a tie when he/she will cast the deciding vote
d) be a signing officer of the MDHA
e) be an ex-officio member of all committees
f) oversee the operation of the carded teams
g) be Director of Discipline and Appeals for the MDHA
h) attend all meetings of the MDHA/RMHA Rep B Committee
4.3(a) The Vice-President PeeWee/Bantam/Midget shall:
a) assume the duties of the 1st Vice-President in his/her
absence
b) assume the duties of both 1st Vice-President and President
in their absence
c) have all the rights and powers of the President when
assuming that position
d) attend the GHA Convenor meetings
e) oversee the operation of all uncarded teams from PeeWee and
up
f) be head convenor for all uncarded teams from PeeWee and up
g) assign convenors at playing levels where necessary.
4.3(b) The Vice-President Atom shall:
a) assume the duties of both 1st Vice President and President
in their absence
b) attend the GHA Convenor meetings
c) oversee the operation of all uncarded Atom teams
d) be head convenor for all uncarded Atom teams
4.3(c) The Vice-President Novice shall:
a) assume the duties of both 1st Vice President and President
in their absence
b) attend the GHA Convenor meetings
c) oversee the operation of all uncarded Novice teams
d) be head convenor for all uncarded Novice teams
4.4 The Past-President shall:
a) be available to assist the President on request
b) be a stand-by for the President and Vice-Presidents on all
committees and meetings
c) be the Committee Chairman of the Tournament Committee
d) be in charge of the A.G.M. for the election of officers
e) act as Chairman of the Nominating Committee
4.5 The Treasurer shall:
a) pay all accounts by cheque, signed by him and one other
member of the Executive. The signing authority shall be:
General Account - signatures of any two
of: Treasurer, President or 1st Vice President
Nevada Lottery Account - signatures of any
two of: Treasurer, President or Fund Raising Director
b) keep an accurate record of all monies received and
disbursed.
c) give a report at all Executive meetings and a yearly report
at the AGM
d) provide information and assist the auditors appointed by
the MDHA at the AGM
4.6 The Secretary shall:
a) issue notice of all meetings
b) maintain records of proceedings and meetings
c) have custody of all documents pertaining to the affairs of
the MDHA with the exception of documents pertaining to team registration
d) keep accurate account of all amendments to the Constitution
and By-Laws for their presentation at the next AGM
e) help the President with the agenda for all meetings.
4.7 The Registrar shall:
a) co-ordinate all phases of player registration
b) be responsible for the registration of all MDHA players
c) be guardian of all documents regarding registration of all
players
d) be responsible for the accurate completion of all ODMHA
registration forms
e) provide along with the Treasurer an accurate number of
players for insurance purposes
f) provide copies of player lists to Executive members
4.8 The Equipment Manager shall:
a) be responsible for all equipment belonging to the MDHA
b) make recommendations for the purchase of new equipment
c) provide estimates and upon approval of the purchase by the
Executive Committee, obtain said new equipment
d) arrange for distribution, handling, storage, repairing,
cleaning and inventory of all equipment
e) arrange and make sure all equipment is returned after
season
f) inform the Treasurer when deposits on players equipment
can be refunded and if charges should be deducted for abused equipment
g) exercise his/her discretion in the loaning of equipment of
the MDHA
4.9 The Fund Raising Director shall:
a) contact all sponsors by August of each year to solicit
their sponsorships (new sponsorships shall be encouraged)
b) co-ordinate and supervise all fundraising activities
sanctioned by the MDHA
c) provide the Executive with written application for all
fundraising requests within the MDHA
d) co-ordinate, along with other Executive members, the annual
hockey banquet
e) be responsible for the issuing of letters thanking all
sponsors and contributors for their support of the Association
4.10 The Ice Coordinator shall:
a) coordinate ice times as requested for the ODMHL
"B" Division teams, including playoffs
b) coordinate ice times as required to the GHA Ice Scheduler
for all required House League games and playoffs
c) coordinate ice times to the Initiation level participants
d) set up practice schedule for all teams, ensuring equal ice
time and the equal division of early practice times amongst all teams
e) provide lists of practice times to Executive for approval
f) work in conjunction with all coaches to ensure ice is in
use at all times
g) report to the Executive when a coach has not used his
ice allocation for a second occurrence so the proper disciplinary procedures
can be applied
4.11 The Initiation Director shall:
a) oversee the operation of the Initiation Program
b) ensure that the Initiation Program is run in accordance
with the rules and regulations set by the ODMHA
c) work with the Association Registrar to ensure all
Initiation Level children are duly registered with the Association
d) ensure that all Instructors and Assistants are properly
certified at the Initiation Level
e) bring to the Executive Committee a list of all exhibition
and Fun Day activities the Initiation Level players wish to participate in for
Executive approval
f) not allow any game to occur unless the proper MDHA and
ODMHA guidelines are observed
g) co-ordinate, along with the Fund Raising Director, the
annual banquet for Initiation Level players
4.12 Vice President Administration
a) take notice of, and follow-up on MDHA Executive member
commitments
b) schedule and coordinate with other MDHA Executive members
to ensure that all MDHA functions are taking place in a timely fashion
c) assist the MDHA Executive in the promotion of better
communication with the MDHA membership
d) act as Risk Management Director for the MDHA
Confirmed by the members of the MDHA at a meeting on the 22nd
day of March, 2000 of which due notice was given.
Secretary ___________________ President _____________________
BY-LAW 3 - MEETINGS
ARTICLE 1: GENERAL MEETINGS
1.1 The Annual General Meeting (AGM) will be held during
the month of March each year. Its purpose shall be to review the activities
of the past season, to carry out elections, to consider Policies and
Constitutional and By-Law amendments for the coming season.
1.2 The agenda for the annual meeting shall be prepared by the
President and shall be in the following format:
a) Minutes of the previous Annual General Meeting
b) Correspondence pertaining to the AGM
c) President’s Report
d) Treasurer’s Report
e) Executive Member’s Reports
f) Committee Reports
g) Proposed Constitutional and By-Law Amendments
h) General Business
i) Election of the Executive
j) Appointment of Auditor
k) Adjournment
1.3 General meetings may be called by the Executive with due
notice of one (1) week.
1.4 General meetings are open to everyone interested, but
input is open to everyone from the floor provided that all input is submitted to the
Executive and placed on the agenda. All correspondence will be brought to
the attention of the Executive only for discussion as to whether or not it
will be placed on the agenda for the next General Meeting. If input is
placed on the agenda, a letter of acknowledgement will be sent to the
originator and the originator must attend the General Meeting to give the
presentation. The letter of acknowledgement must be mailed within one week
after being placed on the agenda.
1.5 Those with voting rights, who are members of the MDHA,
when attending the Annual General Meeting or General Meetings, shall be:
a) Executive members of the MDHA
b) one vote per family of a registered player, initiation
level child, or a minor league player who resides within MDHA boundaries but is
playing at a higher level (i.e. A, AA or B). This vote can be exercised by
a parent or a guardian or a registered hockey players of voting age.
1.6 There will be no voting by proxy.
1.7 No one member shall have more than one vote for each item
requiring a vote.
1.8 The vote shall be taken by show of hands, by rising or by
ballot. The method of voting shall be the decision of the President or the person
presiding over the meeting. Voting by ballot can be ordered by a majority vote or by
general consent.
1.9 The President, or Vice-President acting in this
capacity, may only cast the deciding vote in the event of a tied vote.
1.10 The quorum for general meetings shall be 25 members of
which 6 must be members of the Executive.
ARTICLE 2: EXECUTIVE MEETINGS
2.1 Executive meetings shall be at the call of the President.
2.2 Each member of the Executive shall have one (1) vote and
the President will have the tie-breaking vote only.
2.3 Executive meetings shall be open to the public. Persons
wishing to address the Executive Meeting should submit a request to the Secretary in
advance of the meeting and if approved by the President will be placed on the
agenda. Voting privileges are extended to the Executive only. The Executive
may move to an in-camera session and bar the public from the meeting on a
carried motion.
2.4 Notice of meetings shall be given by the Secretary to all
Executive members prior to such meetings.
2.5 Emergency meetings of the Executive may be held at any
time providing that the quorum of the Executive agree to such a meeting. If such a
meeting is held, this meeting will become legal and constitutional. The quorum
for Executive meetings will be five (5) of its members.
ARTICLE 3: RULES OF ORDER
3.1 In the absence of rules in the By-Laws or Constitution,
all meetings shall be conducted in accordance with Robert’s Rules of Order.
Confirmed by the members of the MDHA at a meeting on the 22nd
day of March, 2000 of which due notice was given.
Secretary ____________________ President ____________________
BY-LAW 4 - PROTESTS AND APPEALS
1.1 All protests of an internal nature lodged by MDHA teams or
individuals must first be submitted to the Executive, within 48 hours, for their
information and evaluation. A chairperson will be assigned by the President
and the Committee will follow the format and guidelines as outlined in
Appendix "B" of the ODMHA Handbook and Directory.
1.2 All teams or individuals have the right to appeal,
this right to appeal at the next level as outlined in the GHA Rules and
Regulations Article 20.
Confirmed by the members of the MDHA at a meeting on the 22nd
day of March, 2000
of which due notice was given.
Secretary ____________________ President
______________________
BY-LAW 5 - FINANCIAL
ARTICLE 1: FINANCIAL YEAR
1.1 The financial year of the MDHA shall terminate on the 30th
day of April of each year.
ARTICLE 2: AUDIT/AUDITOR
2.1 An audit of the MDHA finances must be completed after the
closing of the financial matters for the financial year. Confirmation of the
audit along with the year end financial statement must be presented at the Annual
General Meeting for approval by the members.
2.2 The members of the MDHA at each Annual General Meeting
should appoint one or more auditors to hold office until the close of the
next Annual General Meeting, and if an appointment is not so made, the
Executive may make the appointment at a later date.
Confirmed by the members of the MDHA at a meeting on the 22nd
of March, 2000 of which due notice was given.
Secretary ____________________ President
_______________________
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